How do I account for my Remote Fulfillment orders?

While InventoryLab is able to track the units sold in Remote Fulfillment (RF or NARF) orders (International orders fulfilled with your Amazon US FBA inventory) to automatically account for the inventory depletion for your Replenishments, we do not track the financial portion of these orders. 

Remote Fulfillment orders sync to be accounted for within your replenishments once per day.

Note:  If you had RF orders prior to August 20, 2021, InventoryLab was not able to link these orders for automatic inventory depletion within your Replenishments.  Resyncing your historical settlement reports will correct this.  To do this, follow the How Do I Get Data from Before I Signed Up for InventoryLab? article.

If you receive a Remote Fulfillment order, you will need to add the information to the Other Income and Other Expenses areas in Stratify to account for them. 

Options for tracking Remote Fulfillment orders

Steps to Add the Revenue to Your Other Income

Steps to Add the Expenses to Your Other Expenses

Options for Tracking Remote Fulfillment Orders

Amazon does not convert Remote Fulfillment orders into USD until the day they transfer the funds into the seller's account.  They also charge a fee to make the conversion and transfer the funds.

Due to this, tracking these orders can be tricky, but there are a couple of ways to handle the income and expenses in Stratify:

1. Wait until the settlement is deposited into your bank account and use that amount as Other Income.  This would be net of expenses so you would not need to make a separate Other Expenses entry.

2. Manually convert the currency to USD based on the current rate.  With this option, you would then have to make adjustments once the settlement comes in, as the exchange rates change multiple times per day. 

If you're feeling unsure about what method to use, we always recommend checking with an accountant or CPA for advice on what is best for you and your business.

Steps to Add the Revenue to Your Other Income

1. Navigate to Accounting>Other Income.

2. Click + Add in the top right corner.

3. Fill in the appropriate fields. Make sure the Category, Name, and Description are clear enough so that you can recognize what the transaction is for and what order. Save.

Steps to Add the Expenses to Your Other Expenses

1. Navigate to Accounting>Other Expenses.

2. Click + Add in the top right corner.

3. Fill in the appropriate fields with things such as your cost/unit loss and Remote Fulfillment fees. Make sure the Category, Name, and Description are clear enough so that you can recognize what the expense is for and what order. Click Create to save.