Inventory Overview

FBA & Merchant Overview

FBA & MFN Inventory - Accounting View

FBA & MFN Inventory - Management View

Inventory Accounting - FBA or Merchant

 

Fulfilled by Amazon (FBA) and Merchant Fulfilled (Merchant)each have their own page that can be navigated to from the Inventory tab in InventoryLab. If you want to know more about tracking unlisted inventory, check out the article: Unlisted Inventory Overview.

 

 

FBA & Merchant Overview

Inventory updates on the FBA and MFN pages approximately every 3 hours throughout the day by syncing your current inventory from Amazon. You can see the last time a sync was performed (in PDT) at the top of the page. We currently sync active and inactive (out of stock) inventory items from Amazon. We do not sync blocked, deleted, or closed listings.

 

On the FBA or Merchant page, you can change the Status field to All, Active, Has Alert, or Out of Stock to change the view of the inventory status. 

 

 

Switch the view on the Inventory page between Accounting and Management by clicking on the View drop down and selecting your view choice.

 

 

The page is searchable by ASIN, MSKU, Title, or by scanning the UPC. If you search and no results appear, you'll get a blank page.

The default view is All units (both active and out of stock) for Status, and the Accounting View.

 

FBA & MFN Inventory - Accounting View

The following columns make up the main Inventory pages in Accounting View:

• Title (also shows ASIN, FNSKU, and any Alerts for that item)
• MSKU
• On Hand - This includes fulfillable, unfulfillable, and reserved inventory
• Replens (number of replenishments for that MSKU)
• List Price
• Active Cost/Unit
• Active Supplier
• Active Date Purchased

The Cost/Unit, Supplier, and Date Purchased of the item reflects the buy cost of the next to be sold unit.

The information cannot be manually edited from the main page, but clicking on any of the data under the following headers will take you to the Replenishments page:

• MSKU
• Replens
• Active Cost/Unit
• Active Supplier
• Active Date Purchased

If you click on the Active Cost/Unit, Active Supplier, or the Active Date Purchased for an item you will be taken to the current Cost/Unit sequence InventoryLab is using. 

 

A bar graph at the bottom of the page displays when you have inventory in stock. By mousing over each colored section of the graph, this will display the supplier, total buy cost from that supplier and the percentage of the total buy cost for that supplier (as shown below). 

 

Total In-Stock Buy Cost - This is a calculation of the on hand totals multiplied by the buy cost of the sort sequence that the quantity belongs to. Each total is added up for each MSKU to create the sum of the Total In-Stock Buy Cost.

Total In-Stock Sales Value - This is a calculation of the on hand totals multiplied by the list price of an MSKU. Each total is added up for each MSKU to create the sum of the Total In-Stock Sales Value. 

 

The Alert Icon indicates that there may be an issue with your replenishments for that particular item, and that what Amazon (plus your inbound inventory) is showing for your inventory levels isn't matching the total that Stratify indicates. The link is clickable, and will take you to the Replenishments page and display the information that caused the alert. 

 

To get to the Replenishments Page, click on the Alert Icon, MSKU, Replens number, or the Active Cost/Unit, Supplier, or Date Purchased.

 

 

The Replenishments Page shows the following:

Status - This displays when the sort sequence is Depleted (all quantities used), Active (the current sequence information being used), or In Queue (the sequence is still waiting to be used).

Replenishments - This displays which sequence the replenishment is in. There is the Initial or First Purchase, then the Replenishments are numbered in order by Purchased Date.

Origin - This displays the day in which the sequence was listed or last edited.

Cost/Unit - The cost/unit of the sequence.

Supplier - The supplier of the sequence.

Date Purchased - The purchase date of the sequence.

Initial Quantity - The total quantity of items within the sequence.

Remaining - The remaining quantity of the sequence that has yet to be used. You can click this number to view all of the orders, refunds, and reimbursements that used up the quantities within the sequence.

 

 

Actions: Split - This allows you to split quantities of a sort sequence.

Actions: Delete - This allows you to delete an entire sort sequence.

 

 

The Replenishments Page also shows information if there are any alerts for that item, displayed in the upper right corner of the page. This box will be red in color if there is an alert, and grey if there are no alerts regarding your inventory quantities. 

 

When you mouse over the alert box, an informational drop down details the reason for the alert:

This will also display if you click on the Alert Icon from the main inventory pages. 

 

For more information on what could cause an alert, our Replenishment Quantity Totals Are Different From Amazon article gives you more information.  

 

FBA & MFN Inventory - Management View

The following columns make up the main Inventory pages in Management View:

• Title (also shows ASIN, FNSKU, and any Alerts for that item)
• MSKU
• On Hand
• Replens
• Reminder Date
• Notes (associated with the Reminder Date)
• Replenish Lead Time (an area to enter lead time to track an MSKU in your Velocity Report)
• Print

A bar graph at the bottom functions the same as in the Accounting view, giving you:

• Total In Stock Items
• Total SKUs
• Total In-Stock Buy Cost
• Total In-Stock Sales Value

You can edit single items in this view or bulk edit multiple items at once.

To edit a single item, click on the Reminder, Notes, or Replenish Lead Time fields and they become editable. 

Alternatively, clicking on the small box to the far left of the item activates the Action button where you can select Edit in the drop down menu.

This also allows you to edit multiple items at once on the Management view page. Clicking on the small box at the top left of the page selects all items, or you can click on the box for individual items to edit specific ones. 

Once the item or items have been selected, click the blue Action button then select Edit in the drop down. The modal that slides out from the right side of the screen displays the number of items selected to edit (in case you have selected more than one) as well as the Reminder Date, Notes, and Replenish Lead Time Fields. 

Enter the information in the fields and click Save. Click Cancel to go back to the Management view.

 

Inventory Accounting - FBA or Merchant

You can manually update your accounting details in your FBA or Merchant Inventory pages one-by-one, from the Replenishment page. For information on doing this, view the below article:

Adding Individual Cost per Unit, Supplier, or Date Purchased Manually

Updating your costs by import is also available, but you will only be able to do this if you do not have any Replens.

The import process will make changes to details such as buy cost, purchased date, and supplier. 

For information on bulk importing your accounting data to the Inventory page, view the below article:

How to - Bulk Import Accounting Details into Inventory via .csv