Proposed FBA Shipments: Adding to an Existing Working Shipment – Private Workflow

After you send your product feeds to Amazon and choose to create FBA shipments in a Private workflow, you will be brought to the Proposed FBA Shipments page.  On this page, you will have the choice to create new shipments or add to an existing working shipment if applicable.

Proposed FBA Shipment Page Overview

Requirements for Adding to Existing Working Shipments

Adding to Existing Working Shipments

Editing Quantity of Items

Completing the Batch/Providing Box Content

Proposed FBA Shipment Page Overview

Towards the top of the page, you will see the name, prep type destination, and quantity of items for each proposed shipment.  You can click on the Proposed Shipment Name field to change the shipment name if you'd like to.  The Prep Type shown reflects the label type for each shipment (SELLER_LABEL, NO_LABEL, or AMAZON_LABEL.)

The proposed shipment destinations are determined by Amazon and are subject to expiration after 48 hours, in which they will re-evaluate the destinations.  There is a countdown to when the plans expire on this page, so be sure to either create or add the shipment to an existing shipment before the time runs out.

If a proposed shipment is eligible to be added to an existing shipment, you will see an arrow next to the Add to Working Shipment option:

Clicking on a proposed shipment will display its contents towards the bottom of the page.

To print labels for the items in the shipments, click the checkbox next to each item you need to print a label for, then click the Print Label button at the top right.

When the prompt appears asking how many labels you need, you can enter a number if you need more or fewer labels than the quantity of the item in the shipment if needed.  Then, click Print.

Requirements for Adding to Existing Working Shipments

The requirements for adding to an existing shipment are the following:

1. The existing shipment that you are adding to must have been created in Stratify (it cannot have been created through a shipping plan in Seller Central)
2. The destinations must match
3. They must be the same label prep type.  For example, you cannot combine a NO_LABEL with a SELLER_LABEL shipment.  For instructions on combining these, please see Combining Commingled and Seller Labeled Inventory
4. The Box Content setting for the different batches must be the same.  For example, both batches had to be created with Box Content On or both had to be created with Box Content Off.  You are not allowed to only provide box-level content details for a portion of your shipment.
5. The Shipping Method selection for the different batches must also be the same.  For example, you are not allowed to combine a shipment that is Less than truckload (LTL) to one that is Small parcel delivery (SPD)

Note: If you are combining shipments that contain the same item, you must also be sure not to exceed the 5% or 6 unit maximum rule that Amazon has for editing your shipments.

If adding to an existing shipment will exceed this maximum, the Add to Working Shipment option will not be available for the shipment and you will be unable to combine them, even if all of the other requirements are met.

Adding to an Existing Working Shipment

Before adding to an existing shipment, we recommend clicking the Sync Shipments button next to the Working Shipments window in Stratify.  This will avoid accidentally adding items in a proposed shipment to one that is already completed.

If a proposed shipment is eligible to be added to an existing shipment, you will see an arrow next to the Add to Working Shipment option.

To add to an existing shipment, click the arrow and choose which shipment you would like to add to.  (All eligible shipment IDs will be displayed in the dropdown menu.)

Once a shipment is selected, a prompt will appear asking if you are sure.

To proceed, click Yes, Add and the shipments will be combined immediately.

Editing Quantity of Items

Once you have created a proposed shipment or used the Add to Working Shipment option, the quantity field for each item in the shipment becomes editable.

Note: You are not able to edit the quantity of items while a shipment is still in a proposed state.

You must also still abide by the 5% or 6 unit rule from Amazon that limits how much you can change quantity.  (You will see a pop-up warning you of this if you attempt to make changes outside of these limits.)

For more information on editing the quantity of items in a shipment, please see Editing Quantity of an Item in a Working Shipment

Completing the Batch/Providing Box Content

Once you've created all the proposed shipments or added them to existing shipments, the next steps will vary depending on the Box Content setting for the batch.

Box Content turned Off

After creating all of the proposed shipments, click the Complete & Close Batch button at the bottom of the page.

This will close your batch as it completes the workflow in Stratify.  From here, you can move over to your Shipping Queue in Seller Central to finish up the shipments and provide box-level content if required.

Box Content turned On

After creating all of the proposed shipments, click the Enter Box Contents button at the bottom of the page.

This will bring you to the Box Content page with the shipments where you can assign the items in them to boxes and send that information over to Amazon.  For steps to complete this portion of the workflow for combined shipments, please see Providing Box Content: Add to Working Shipment - Private Workflow