List your products quickly by importing your saved Scoutify Buy List or one you created! Click here for information on creating a Buy List in Scoutify.
Note: Due to the amount of data needing to be exchanged during the Amazon Validation stage of the import process, we recommend limiting the number of ASINs included in a Buy List file to 200 to prevent issues.
Importing Your Buy List Into a New Batch
Importing Your Buy List Into an Existing Batch
Importing Your Buy List Into a New Batch
Start a new batch by clicking the New Batch button:
If you didn't need to make changes to your Buy List and you want to import straight from Scoutify, click Select Buy List:
You'll be able to choose from a list of Buy Lists that are Active in Scoutify.
Note: The account owner can see ALL Buy Lists. An Employee account can only see their own.
If you need to import a Buy List file you created, or one from Scoutify you needed to edit, click Select File:
Locate the saved .CSV file on your computer and select Open.
If the Buy List contains any formatting errors, a Buy List Validation Error window will be displayed. It will contain the issues that you will need to fix before you can proceed.
A List price must be entered for each item, and it must be greater than zero, or it will not import. Headings should not contain any commas.
Notice the Package Type will be set to Individual as the import does not support Case Packed items at this time.
Make the appropriate selections for the remaining batch configurations (e.g., Ship From address, Box Content On/Off, etc.) and click Process Buy List.
After the Buy List has been successfully loaded, click the Process Buy List button:
Next, the screen will appear allowing you to select the corresponding columns with the file you are importing. Buy lists directly selected from Scoutify using the "Include Buy List from Scoutify" option will skip this step.
If the .CSV file was created using our mobile application, Scoutify 2, then these options will automatically be selected for you. ASIN, Quantity, and List Price are the only required columns.
Note: If the Condition is left blank in the file for items, Statify will automatically default the Condition to New.
The MFN Shipping Template column attribute will only be available when importing to Merchant Fulfilled batches.
The Min & Max Price column attributes will only be available when Min/Max is turned On for the batch.
If you create your own Buy List, you will be able to map your headings to the correct column attribute, regardless of the order or title of your columns. For efficient, automatic mapping, we suggest you use the following titles:
- ASIN (required) – ASIN
- Title – TITLE or NAME
- Cost/Unit – BUYCOST or COST PRICE
- List Price (required) – LISTPRICE or LIST PRICE
- Quantity (required) – QUANTITY
- Purchased Date – PURCHASEDDATE or DATE PURCHASED
- Supplier – SUPPLIER
- Condition – CONDITION
- MSKU – MSKU
- Sales Tax – SALESTAX
- Discount – DISCOUNT
- Expiration Date – EXPIRATION DATE
- MFN Shipping Template – MFN SHIPPING TEMPLATE
- Condition Notes – NOTES
- Tax Code – TAXCODE
- AZ Min Price - MIN PRICE
- AZ Max Price - MAX PRICE
Once you've mapped your column titles, click Next to proceed with importing the file.
A green popup tells you your Buy List is now being processed. When complete, you’ll be advanced to the final validation steps before creating your batch.
Note: If your Buy List is not processed successfully, double-check that your .CSV formatted spreadsheet includes a List Price greater than 0.00 for each MSKU. Save your file and import again.
Importing Your Buy List Into an Existing Batch
Click the 3 line menu next to the Private Workflow batch you’d like to import into and select the + Import BuyList option.
Click Select File or choose to Select Buy List:
If importing from locate the saved .CSV file on your computer and select OPEN.
Click Process Buy List to continue with mapping your column titles to the corresponding fields as detailed above, then click Next.
When your Buy List has been processed, you will still receive a notification that your file is being uploaded. You'll also be notified when your items are being added to your batch.
When complete, you’ll be advanced to the final validation steps.
Note: If your Buy List is not processed successfully, double-check that your .CSV formatted spreadsheet includes a List Price greater than 0.00 for each MSKU. Save your file and import again.
Buy List Entry Validation
After the Buy List has been processed, your items will display on your List>List & Prep page. This is the initial step of the Buy List process and is noted by the indicator on the menu bar just below the batch name. There are 3 steps to this process:
- InventoryLab Validation
- Amazon Validation
- Batch Creation
InventoryLab Validation
The products included in your Buy List have now been validated in Stratify.
The column headers indicate the information that is displayed in each particular column, and some of them are sortable (noted by the small up and down arrows to the right of the title:
Your inventory is listed below the column headers and they are color-coded.
- GREEN product listings have been successfully added to the batch.
- RED product listings alert you to an action that is required before an ASIN can be added. These will always appear at the top of the list by default. (Additional details below)
- GRAY indicates a product has been removed from the batch.
Track any remaining product alerts at the lower-left corner of the screen.
- Total Included MSKUs: Total quantity of MSKUs successfully added to the batch
- Issues: Number of MSKUs that require action (Merge duplicates, indicate MSKU as a Replenishment, etc.)
- Removed MSKUs: Total quantity of MSKUs removed from the batch
In this example, 106 MSKUs were successfully added to the batch, four require further action, and two products were removed. The display will update as action is taken on the four listings in red.
MSKUs Requiring Action
Any steps required before an MSKU can be added to the batch appear in the Action column.
Merge Duplicates
The batch includes a duplicate of this MSKU that does not have a separate expiration date.
Click the Merge Duplicates button to merge the quantities of the duplicates into a single listing. If you have multiple accounting data, such as Buy Cost, Supplier, or Purchased Date, it will display as the average cost/unit, and "multiple" for the Supplier and Purchased Date. Each separate purchase will show as its own line in the Inventory Replenishment pages.
When importing into an existing batch, the quantity of the original item will update to include any duplicates you select to merge. You’ll even have the option to see how many you already have in the batch before merging additional quantities – just hover over the View option.
If you have multiple issues for the same product, as shown below, you address each one separately. You can merge one and remove the other, or remove both or merge both.
Remove Duplicates
If necessary, you can also Remove one or all of the duplicates.
Removing an MSKU will cause the product listing to appear in gray and an option to Undo the Removal will appear. Select Undo the Removal to add the MSKU back to the batch and take the required action.
Create Child ASIN
The batch includes a product with variations. (Size, Color, etc.)
Click the Choose Child ASIN button and select the appropriate product variation.
For more information on this topic please see Parent/Child ASINs
Replenish Options
The batch includes a product Stratify recognizes as already existing in your inventory. Click the Replenish button and choose to use the existing MSKU or a new MSKU. Click here for additional details about replenishing a product in your inventory.
If a batch has more than two items that are being replenished, you can do this in bulk by selecting the Bulk Replenishments Options button.
Once this button is clicked, you’ll be presented with the following options to choose from:
- Replenish All
- Ignore All and Use New MSKUs
- Delete All and Use New MSKUs
By clicking Replenish All, this feature will automatically use your existing MSKU if there is only one option available. If there are multiple MSKUs to choose from for a particular ASIN, a pop-up will appear allowing you to select the MSKU you wish to Use.
For more information on the Existing MSKU pop-up, please see:
The Ignore All and Use New MSKUs option will generate new MSKUs for those items based on your MSKU Customization settings in Stratify unless you have included an MSKU in your Buy List. In this instance, the MSKU included in the buy list will be used.
The Delete All and Use New MSKUs option will delete all the existing MSKUs for the item from your Manage Inventory page in Seller Central. This cannot be undone.
In Stratify, this will also move the MSKUs from the Listed view of your Inventory>FBA or Merchant page to the Archived view.
If you have many items that need to be replenished, you can choose to do some manually and then bulk replenish the rest, as well.
Amazon Validation
A green popup appears letting you know that Amazon is in the process of validating the products in your Buy List.
Once the validation has been completed, you'll see the following message and will be able to move forward with creating your batch.
However, if Amazon identifies an issue or needs more information about a product, you will need to take the required action before you will be able to create your batch.
Missing Dimensions
Amazon requires updated dimensions for a product in the batch.
Click the Add Dimensions button and enter the appropriate information. A green popup will let you know the dimensions were sent successfully.
Note: Once the dimensions are added, it can take up to 15 minutes for Amazon to accept them. They will appear in your batch with the ‘Check Status’ button. Once the dimensions are accepted and you click this button, it will disappear and the items will be effectively added to your batch. For more information on this, take a look at this help article.
If it is taking some time for the dimensions to be accepted, you can add them using this workaround. If you’d rather not enter the required dimensions you can also choose to Remove the item entirely.
Auto-Removed MSKUs
A Dimensions Alert is the only actionable issue in the Amazon Validation process. Any other issues found by Amazon will automatically add the product to the Removed MSKUs total and the listings will be greyed out. These include Restricted or Hazmat items.
With all of your MSKUs validated by InventoryLab and again by Amazon you’re able to advance to the final step by clicking the Create Batch button.
Batch Creation
A green popup lets you know the process of creating your batch has begun.
When complete, the products included in your imported Buy List are added to the batch and are now displayed on the List>List & Prep screen.
You can manually add additional products to the batch, import another Buy List to add to the batch, or move forward in the process by Creating Shipments and entering your Box Content Information.
Note: Keep in mind, if you try to exit the screen before finishing the import process, you will receive a warning message warning you that you will lose your progress to this point and will have to start over. So it is very important once you start that you complete the import process.
If you want to create your own buy list to import, we have also made that option available.
You can also enter multiple buy costs in a Buy List as well! For more information on this, check out our article Enter Multiple Buy Costs During List - Entering Buy Costs Using a Buy List
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